Accounts Payable Clerk

Accounts Payable Clerk

Central Office

The Accounts Payable Clerk supports the school district’s financial operations by processing invoices and payments with accuracy and compliance. This role ensures timely vendor payments and efficient financial recordkeeping is in alignment with district policies and state regulations.

Reports To: Chief Financial Officer

Terms of Employment:
231 Day At-Will Hourly Full-Time Position; Salary based on district pay scale and experience. State benefits including health insurance, retirement, etc.

Qualifications:

• High school diploma or equivalent required.
• Prior bookkeeping or accounts payable/receivable experience (school district experience is a plus).
• Strong understanding of basic accounting principles.
• Proficient with accounting software and Microsoft Office (Excel, Word, Outlook).
• High attention to detail, accuracy, and confidentiality.
• Strong organizational and communication skills.

Essential Duties and Responsibilities:

Accounts Payable

• Receive, review, and verify all invoices for accuracy, proper coding, and approval.
• Process vendor payments, purchase orders, reimbursements, and check runs.
• Maintain AP files, contracts, W-9s, and vendor records.
• Reconcile monthly statements and resolve discrepancies with vendors.
• Ensure compliance with district purchasing policies and state reporting requirements.

General Finance Support

• Assist with month-end and year-end closing procedures.
• Support audits by organizing records and providing requested documentation.
• Maintain accurate digital and physical financial records.
• Provide excellent customer service to staff, vendors, and community members.
• Supports the District’s day to day operations by completing any additional tasks assigned by Administrators

Working Conditions:

• Office environment within a school district business office.
• Regular interaction with staff, vendors, and the public.
• Some periods of time-sensitive work around month-end and year-end cycles.

Evaluation:

Performance will be evaluated annually by the Chief Financial Officer in accordance with district policy.

Position open until filled

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